Administrative Assistant for Living, Learning & Leadership
Job no: 497554
Position type: full-time
Location: Lewisburg, PA
Categories: Student Affairs, Clerical / Support
This 12-month position provides high-level, essential support to the Office of Living, Learning & Leadership and works in an active, student-centered setting. The department's central mission is student connection and interaction. This individual must be committed to the growth and development of students and possess the ability and flexibility to work in a busy office with high volumes of student traffic, phone calls, and activity. In addition to dealing with specific programmatic areas noted below, the Administrative Assistant has a good working knowledge of all aspects of university student life and exercises good judgment in handling sensitive and confidential communications and records. They possess strong communication skills, excel at multitasking, work with many different constituencies, maintain professionalism in stressful situations, and take initiative in responding to questions and concerns. This position reports directly to the Associate Dean of Students for Living, Learning & Leadership.
All members of the Office of Living, Learning & Leadership are expected to contribute to Bucknell’s commitment to diversity, equity, and inclusion.
Program Support and Development:
Provides program and administrative support for the departments within Living, Learning & Leadership. Responsibilities include scheduling and assisting with student staff selection processes, assistance with residential closing preparations, speaker contracts, assistance with risk management efforts and a range of coordination and scheduling functions.
Monitors department expenses and budgets, providing regular reports as requested.
Reconciles P-card expenses for all professional staff. Communicate with and maintain a positive relationship with the Finance Office. Processes expenses related to orientation and first year programs, processes fraternity and sorority billing.
Assume responsibility for initial response to telephones and visitors for the Office of Living, Learning & Leadership. manage student, parent, alumni, and national Greek headquarter questions and concerns. Maintains confidentiality of student information, student records in accordance with FERPA regulations. Serve as a liaison to web development and IT; maintaining and updating the department’s websites, Moodle sites, Banner information, and MyBucknell data.
Plans own workload, prioritizes key tasks, and ensures the appropriate allocation of time and effort to achieve the required results while working independently.
Performs other duties as assigned.
- High school diploma/GED.
- Three years of administrative/office experience.
- Demonstrated knowledge of computers and software including word processing, spreadsheet, email and calendaring applications.
- Demonstrated ability to take initiative and use good judgment.
- Demonstrated ability to work both independently and as a member of a team.
- Exceptional customer service skills.
- Commitment to the growth and development of students.
- Strong written and verbal communication, interpersonal, organizational, time-management skills.
- Bachelor's degree preferred. Experience working in a college or university setting.
- Proficiency with Banner, Workday and website maintenance.
- Must be able to lift and carry up to 25 lbs.
- Must be able to remain in a stationary position for extended periods of time; sit at a computer and use a mouse/keyboard for long periods of time.
- Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
- Must be able to work in a demanding environment with multiple competing deadlines and frequent interruptions.
This is a full-time (35 hours per week), benefits eligible position. Requires occasional weekend and after hours work.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
This is a staff non-exempt position with a hiring range of $17.16 - 21.45 (NE08). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.
Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.
The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.
The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.
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