Associate Director of Business Operations and Reporting, Freeman College of Management

Apply now Job no: 497225
Position type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support

The Associate Director of Business Operations is responsible for developing, implementing and advising on the management processes and business administration of the Freeman College of Management. In this role, the position will act as a liaison between the College and the Offices of the Provost, Facilities, Finance, General Counsel, and Human Resources. The Freeman College of Management is accredited by AACSB and this position is required to provide timely information and complex data to AACSB multiple times per year. This position reports to the Dean of the Freeman College of Management.

Job Duties:
• Plan and administer the Freeman College of Management operating budgets, gifts, capital, and project funds in coordination with units on campus to support of the College’s strategic plan; maintain knowledge of University resources outside of the Freeman College of Management to promote appropriate use of funding streams.
• Manage processes for the College budgets, including long-term budget planning, annual budgeting, and expenditure oversight.
• Accurately and timely compile and analyze data (financial, employee, student, impact, outcomes) for internal and external reporting requirements and accreditation requirements.
• Plan and administer space and facility usage including annual office allocations, space needs and space planning. Serve as a liaison with the Facilities Office on all facility projects and plans and oversees all College moves.
• Administer, in conjunction with the Associate Dean of Faculty, the annual replacement and temporary faculty position needs, working with the Associate Dean of Faculty and/or the department chairs to assess the impact of enrollment, faculty leaves, and release time on each department.
• In coordination with department chairs, review the annual teaching loads to ensure faculty loads are following the faculty teaching load policy.
• Track faculty salaries within the college: by rank and diversity, and against external benchmarks and compression. Support the Freeman College of Management financial management of faculty lines, especially as it relates to staffing the educational program.
• Ensure compliance with Faculty Handbook and University policies and procedures across all departments within the College. Work collaboratively to create, maintain and ensure compliance of policies and procedures as necessary in various areas of the Dean’s Office.
• Advise and provide guidance to the faculty and academic assistants on College-level administrative processes, consulting with the Dean of Management as needed.
• Work with faculty and Sponsored Projects to develop budgets for external grant funding. Assist PIs, Finance and Sponsored Projects in post-award budget management; manage returned overhead from external grants at the College, department and PI level.
• Track grant activity and student research in collaboration with the Executive Director of OSP and the Director of Undergraduate Fellowships and Research number of grant applications, grants awarded, number of students supported on external funds, etc.)
• Serve on various committees as appropriate and assigned.
• Attend professional development courses and training workshops as appropriate to remain current in best practices and promote excellence in reporting, operations, and budgeting.
• Actively contribute to a work environment that fosters inclusivity and belonging.
• Other duties as assigned.


Minimum Qualifications:
• Education: Bachelor’s Degree
• Experience: Five or more years of relevant budget management experience or equivalent work experience Excellent at strategy implementation and development
• Advanced spreadsheet skills and proficiency with desktop computer software applications such as ad hoc report writers, word processing and presentation software.
• Planning and organizational skills with the ability to provide short- and long-term planning.
• Excellent oral, written and digital communication skills.
• Outstanding analytical abilities and a commitment to work collaboratively and productively with faculty, students, staff, and the community.
• Demonstrated ability to execute numerous responsibilities simultaneously and meet deadlines.
• Proactive approach to projects, problem solving, communication needs, and planning
• Must be able to work independently as well as in a team environment
• Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills.


Preferred Qualifications:
• Bachelor's degree in Business or Accounting.
• Experience with Workday ERP system.

Physical Demands:
- Ability to lift and carry up to 25 lbs.
- Must be able to remain in a stationary position for extended periods of time.Sit at computer and use mouse and keyboard for long periods of time.
- Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
- Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Work Type: 
This is a full-time, year round, benefits eligible position.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a Staff Exempt position with a hiring range of $58,000 - $72,500. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to) - 

- flexible scheduling options determined by role; 

- medical, prescription drug, vision, dental, life, and long-term disability insurance options

- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)

- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!) 

- tuition remission, exchange and grants for the employee, spouse/spousal equivalent, and children (with credit for full-time, benefits eligible employment at other institutions of higher education)  

- a comprehensive employee wellness program including program incentives

- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 


To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)


About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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