Events Management Office Coordinator
Job no: 497220
Position type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support
The Events Management Office Coordinator is responsible for the routine, non-academic scheduling of events for students, faculty and staff using the University’s scheduling system, EMS. This position provides day to day event support for the office. This position supports Bucknell University's mission and upholds its quality standards of offering outstanding customer service. This is a 12-month, 35 hours a week, non-exempt (hourly), benefits eligible position.
● Facilitate requests for the calendaring and scheduling of co-curricular and social events for campus facilities.
● Assure applicable approval processes are completed through the use of DocuSign for events, fundraisers, MGMT 101, etc
● Coordinate all requirements for events with event planners from identifying the resources needed, including but not limited to reserving meeting/eating spaces, and coordinating needs for catering, technology, public safety, parking, and setup
● Create event diagrams using 3D Event Design software.
● Enter all calendar and scheduling data/information into the EMS scheduling system, as well as generate and distribute event confirmations and event reports.
● Work with other members of the Events Management Office to order linens, flowers, tents, etc.
● Facilitate and schedule requests for F.D. Brown Conference Center and CLIMBucknell Ropes courses. Inform and update F.D. Brown Conference Center caretaker on new scheduling, cancellations and changes.
● Work with the Assistant Director to create training and marketing materials for student groups and organizations on the current scheduling policies and processes.
● Assist with managing Reunion Housing.
● Assist the Director of Non-University Events & Support Services with execution of summer camps and conferences by scheduling and coordinating logistics for assigned summer sports camps and/or conferences.
● Support events as needed which will include occasional nights and weekends.
● Maintain working knowledge to support other aspects of the Events Management Office when needed: Transportation, Switchboard, Keys, Lost & Found, Box Office, and Guest Housing.
● Support the mission of the University and maintain high standards by providing quality service and working collaboratively. Maintain good working relationships with other schedulers in the Provost's Office, the Athletic Department, Campus Activities and Programs, Fraternity & Sorority Affairs, and the Weis Center.
● Maintain office confidentiality.
● Other duties as assigned.
Diversity & Inclusion Expectation:
● Has significant prior experience working with and serving a diverse workforce and students.
● High school diploma or equivalent and a minimum of 2 years of experience in providing outstanding customer service in an events coordination/management environment.
● Excellent communication skills.
● Excellent organizational skills and methodical working style.
● Project management skills.
● Positive / proactive personality.
● Ability to manage multiple responsibilities, adjust priorities in a very busy environment, and work independently.
● Proficiency with computer systems, the internet, standard office systems and basic business practices.
● Working knowledge of EMS(Event Management Software), DocuSign, and Canva or similar design programs
● Project management experience in a higher education setting
● Bachelor’s Degree
Ability to lift up to 25lbs and support event setups.
This is a 12-month, 35 hours a week, non-exempt (hourly), benefits eligible position.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
This is a Staff Non-exempt position with a hiring range of $18.14 to $22.68. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to) -
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- tuition remission, exchange and grants for the employee, spouse/spousal equivalent, and children (with credit for full-time, benefits eligible employment at other institutions of higher education)
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.
Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.
The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.
The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.
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