Office Assistant - Office of the Provost

Apply now Job no: 496846
Position type: full-time
Location: Lewisburg, PA
Categories: Clerical / Support, Academic Affairs

The Office of the Provost seeks an Office Assistant to provide specific administrative support for the Associate Provost for Transformative Teaching & Learning and the Associate Provost for Research & Creative Inquiry. In addition, this role is the first contact for visitors to the office and will provide support to other staff and areas within the Provost’s Office such as undergraduate fellowship and research and summer sessions. This is a full-time, non-exempt, benefits eligible position that is typically scheduled to work 35 hours per week.

Job Duties:
● Provides administrative and clerical support to the Associate Provost for Transformative Teaching & Learning, Interim Associate Provost for Research & Creative Inquiry, and other Provost Office staff as needed, including but not limited to: receiving and distributing communications; filing and handling highly sensitive and confidential materials; making meeting and travel arrangements; data entry; budget management and credit card reconciliation.
● Provides administrative and clerical support to the Director of Undergraduate Fellowships and Research, including the Program for Undergraduate Research, Emerging Scholars, and scholarship nominations.
● Provides administrative and clerical support to Summer Session.
● Provides support to shared governance committees such as the Faculty Development Co, the FAPC, the University Lectureship, and the Subvention Committees.
● Manages calendars including prioritizing requests for appointments, weekly and bi-weekly meetings with direct reports, special meetings requested, and meetings requested by other administrative or academic offices
● Makes travel arrangements with attention to cost savings, time efficiency and individual travel needs and preferences. Prepares monthly travel credit card reconciliation forms.
● Coordinates the logistics related to special projects, programs, and ceremonies.
● Coordinates on-campus visits including, but not limited to, dinners, meetings, lectures, workshops.
● Manages course release identification, which includes the collection and tracking of related information.
● Provides assistance to and works collaboratively with faculty, staff, students and guests of the university.
● Screens and prioritizes incoming telephone calls, refers calls as needed, arranges call-backs as needed
● Responds to faculty, staff, student, and external requests for departmental, college, or university information in consultation with the other staff.
● Drafts correspondence as requested.
● Assists with maintaining and updating the Office of the Provost website.
● Maintains databases and compiles reports, utilizing e-mail, calendar scheduling software, university enterprise system, and basic computer software such as Word, Excel, and Access.
● Maintains a high degree of confidentiality in communications and office work.
● Performs additional duties as assigned.

Minimum Qualifications:
• A minimum of 3 years of related experience in an administrative office, preferably in higher education
• A high school diploma or equivalent
• Demonstrated ability to interact effectively with students, faculty and staff members
• Demonstrated commitment to diversity, equity, and inclusion
• Strong prioritizing/organizing skills, attention to detail, dedication to continually improve technical skills and knowledge, and the ability to perform many tasks simultaneously in a highly dynamic workplace, even under conditions of frequent interruption.
• Demonstrated capability for initiative, good judgment, discretion, and confidentiality
• Proficiency in using a computer and proficient skills and experience with word processing, spreadsheets, database, scheduling software and e-mail.

Preferred Qualifications:
• A Bachelor’s degree
• Experience working in higher education

Physical Demands:
• Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.
• Occasionally lifting up to 25 pounds.

Work Type: 

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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COVID-19 Information

Bucknell University is committed to the health and well-being of our community. As such, we have implemented many strategies to keep our community healthy. Students are required to be vaccinated against COVID-19, and faculty and staff are strongly encouraged to vaccinate and provide documentation of vaccination to Human Resources. Employees who do not provide evidence of vaccination are required to participate in the University’s COVID-19 sequential testing program. All members of the Bucknell community and campus visitors are required to wear masks inside public and academic buildings, regardless of social distancing or vaccination status. Click here for more information.

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