Executive Assistant, Vice President for Strategic Initiatives/Director of Business Operations
Job no: 496580
Position type: full-time
Location: Lewisburg, PA
Categories: Academic Affairs, Other
The Executive Assistant supports the Vice President for Strategic Initiatives as well as the Director of Business Operations in the Office of the Provost in administrative and technical areas through a variety of duties and responsibilities. The individual in this role will interact with both internal and external constituents and will collaborate with the Offices of the President, the Deans of the Colleges, General Counsel, Finance, and others. The successful candidate is expected to work with highly confidential materials and to exercise independent judgment in accomplishing the work of the offices. This is a full-time, benefits eligible, non-exempt position.
Job duties include, but may not be limited to:
• Manages the calendar for the VPSI, the Director of Business Operations, and other staff as needed
• Coordinates the logistics related to special projects, programs, and ceremonies
• Oversees, in consultation with VPSI and other Provost office staff, the implementation and management of the university course evaluation system, the university on-line faculty merit system, and the university on-line tenure and promotion system
• Assist in the budgeting process as well as preparing ad hoc financial and budget reports
• Prepares and manages travel arrangements, credit card reconciliations, and similar transactions
• Reviews financial transactions such as credit card and other budget transactions.
• Screens and prioritizes incoming telephone calls, refers calls as needed, arranges call-backs as needed
• Manages the Faculty-Student Interaction Program
• Drafts correspondence on behalf of the Director of Business Operations and the VPSI
• Responds to faculty, staff, student, and external requests for departmental, college, or university information in consultation with the other staff
• Interacts with tact and diplomacy with all university constituents
• Maintains a high degree of confidentiality in communications and office work
• Demonstrates commitment to inclusive excellence and related diversity, equity, and inclusion initiatives
• A minimum of five years of high-level administrative experience
• High school diploma or equivalent
• Experience with report generation and data gathering
• Ability to work effectively and efficiently under pressure
• Ability to manage multiple projects simultaneously
• Excellent problem-solving, organizational, verbal and written communication skills
• Exceptional attention to detail
• Demonstrated commitment to a collaborative work environment
• Demonstrated capacities for independent judgment, discretion, confidentiality, and initiative
• Proficiency in computer utilization with experience in word processing, spreadsheets, calendars, email, and other software. Demonstrates the ability to efficiently use related University software and systems.
• Interest in on-going enhancement of software and information technology skills
• Bachelor’s degree
• Administrative experience in a higher education setting
Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.
Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.
The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.
The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.
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