Assistant Athletic Director, Operations & Events
Job no: 496469
Position type: full-time
Location: Lewisburg, PA
Categories: Athletics & Recreation
The Assistant Athletic Director, Operations & Events serves as the department’s facility scheduler and a game day events manager. This position works as part of an events and operations team under the direct supervision of the Associate Athletic Director, Operations and Events. The Assistant Athletic Director works closely with internal University offices, as well as the coaching staff, student-athletes, outside groups, and spectators.
1. Serve as event manager for Division I athletic competition and special events, including Patriot League and NCAA Championships, PIAA High School Championships, and other externally contracted events in athletic facilities. Plan, schedule, supervise, and recap the operations of internal and external events ensuring efficient operation to maximize smooth conduct of all games for participants, officials, visiting institutions and fans. This includes coordination of a wide range of areas across campus, including ticket operations, equipment, public safety, technology, sports medicine, marketing event logistics, and part-time or Work Study facility staff.
2. Coordinate practice scheduling for men's and women's basketball (along with visiting teams) in Sojka Pavilion.
3. Schedule event staffing with internal and external constituents through University scheduling platform.
4. Develop and manage Visiting Team Information mailings, along with practice scheduling.
5. Work in conjunction with Aquatics staff in scheduling of Natatorium for all events.
6. Maintain the Department’s EEP and EAP’s for all athletics facilities.
7. Assist with budgeting decisions that are consistent with the department's decision-making and planning priorities.
8. Manage the department’s Facility Access Control requirements for keys and card access.
9. Perform any other duties and/or jobs deemed necessary for the functioning and success of the Event Management area.
All Athletics staff members are expected to contribute to Bucknell’s commitment to diversity and inclusion.
1. Bachelor’s degree
2. Five (5) years of professional experience in game day event operations
3. Prior experience supervising staff in the areas of operations or events planning
The Assistant Athletic Director must possess the interpersonal skills necessary to effectively communicate and work collaboratively with a wide variety of people of diverse backgrounds and at various levels of the organization, as well as provide excellent customer service. S/he must also be a self-starter who has the ability to balance multiple tasks, produce high-quality work on tight deadlines, and be able to manage a work schedule that includes evening and weekend work.
1. Master’s degree
2. Experience with EMS facility scheduling/management software or similar
- Work involves considerable exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
- Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.
Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.
Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.
The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.
The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.
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