Careers at Bucknell

Registrar & Exhibition Manager

Apply now Job no: 496023
Position type: full-time
Location: Lewisburg, PA
Categories: Other

The Samek Art Museum is a program of Bucknell University that creates meaningful encounters between artists, students, scholars, the public and works of art. The Museum presents original, travelling, and collection exhibitions and public programs that cover the range of art history with an emphasis on contemporary art. The Museum maintains an active museum collection of over 5,000 objects, including 450 works installed across the campus. The gallery programs and/or manages 3 spaces - the Samek Art Gallery on campus (including offices, work-room, and collection study room), Downtown Art Gallery, and off-site collections storage - totaling 4,500 square feet of exhibition and program space plus 4,000 of storage and work space. The Galleries produce, on average, 12 exhibitions, 75 public programs, and 36 campus events annually.

The Registrar & Exhibition Manager is responsible for the documentation, care, and handling of artworks managed by the museum either temporarily (i.e. traveling exhibitions) or permanently (i.e. museum collection.) The Registrar's responsibilities include, but are not limited to, the following duties listed roughly in order of priority and time from top to bottom. The Registrar & Exhibition Manager reports to the Museum Director and fulfills their duties in accordance with campus, state, and federal policies and laws as well as in keeping with museum and gallery professional practices. For more information, see

Exhibition Installation & De-Installation
• Act as exhibition project manager to ensure that each installation is completed safely, on time, and within budget.
• Duties will include but are not limited to: receiving, unpacking and, packing artworks; hanging and placement of artwork; performing carpentry work such as crating or making pedestals; spackling and painting; handling artworks on loan and permanent collections; lighting exhibitions; matting and framing artworks; and pick-up and delivery of artwork.
• Organize, schedule, and direct a team of exhibition installation assistants, or Prep Crew, made up of Preparator & Operations Coordinator, Museum Fellow, student employees, and campus Facilities as needed.
• Train Prep Crew in handling of valuable and fragile artworks.
• Maintain up-to-date shared gallery master calendar of exhibitions, installation and de-installation dates.
• Order tools and supplies as needed for exhibition installation.

Collection Management
• Manage and supervise the care and use of the collections by ensuring proper storage, handling, conservation and exhibition techniques.
• Generate condition and conservation reports.
• Oversee and implement the Collections Management Policy, prepare materials for Collections Advisory Committee
• Work with Director to develop collection policies including security, disaster and emergency plans.
• Work with Operations Coordinator to implement security systems and procedures related to collections.
• Design and manage art storage areas including furniture, HVAC, security and pest-control programs.
• Work with Director and campus Lib/IT to store, migrate, and preserve media art in collection.
• Contract for outside services as needed Conservation, rigging, packing, crating, shipping, photography, insurance

Collections Access
• Respond to and fulfill requests from faculty, students, public, staff, and other museums requesting access to collection for instruction, research, or loan request.
• Manage Museum Collection Study Room including: scheduling and calendaring, receive and fulfill requests for class visits, and recording attendance and use.
• Manage online public access to collection management system including catalog data, images, and video.
• Manage photographic services, including rights and reproduction requests.

Art Handling
• Coordinate packing, crating, and shipping of art from collection or art being loaned for exhibition.
• Transport art between collections storage facilities and galleries, to hang or retrieve from campus, and to off-site locations for framing, photography, conservation, etc.
• Drive box truck to transport art locally and to regional cities.
• Coordinate large campus art re-deployments including department moves, building renovations, campus events, President's house, etc.
• Receive, mediate, and fulfill requests from individual faculty and staff to hang art from collection on campus.
• Act as courier or designate courier when needed.

Information Management
• Create and maintain legal documents related to exhibitions and collections including: loan agreements, loan requests, insurance policies, and donor acknowledgement letters.
• Manage digital collections management system including: original cataloging of art objects, updating catalog records, and working with campus Lib/IT to improve database system.
• Maintain paper files including collections and donor files.
• Maintain institutional archive of exhibition catalogs and print publications.
• Structure gallery shared server space for effective use.
• Develop and implement bi-annual collection inventory incorporating works in storage, on campus, on loan, and in exhibition.
• Coordinate object identification services, including reporting and compliance with federal and international laws such as NAGPRA.
• Maintaining IMNH facilities reports and reviewing borrower's facilities report.

Additional duties as assigned.

Diversity & Inclusion Expectation:
• Actively contribute to Bucknell’s efforts to foster a diverse and inclusive campus community.

Minimum Qualifications:
• Graduate degree in Art History, Museum Studies, or closely related field.
• 2 years professional experience in an art gallery or museum in functional areas detailed in the job description in an art gallery or museum setting
• Excellent organizational and interpersonal skills
• Demonstrated ability to work effectively as an independent self-starter
• Valid PA Driver’s license (or ability to get one within 30 days) and ability to drive 15' 15ft, 32,000 gross weight box truck
• Demonstrated facility with office software and online social media
• Skilled with manual and portable power tools such as cordless drill, orbital sander, etc.

Other Requirements:
• Availability to work evenings and weekends, as scheduled
• Background check required

Physical Demands:
• Stand or walk 2-4 hours at one time, up to 6 hours per day;
• Sit for 2-4 hours at one time, up to 6 hours per day;
• Lift or carry up to 50 pounds occasionally (less than 33% of the workday); lift or carry up to 10 pounds frequently (34-66% of the workday); lift up to 50 pounds to waist height and up to 25 pounds in a range of motions from floor to overhead:
• Frequently use hands for simple grasping, fine manipulation, pushing or pulling (34-66% of the workday);
• Occasionally bend, squat, reach overhead, kneel, climb ladders up to 12 feet high, lift overhead, weld, push or pull with forces up to 50 pounds (less than 33% of the work day);
• Work in a variety of temperatures and environmental conditions; possess ability to work at heights, full range of body motions and physical agility, and ability to maintain balance.
• Very good visual acuity

Bucknell University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities.

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is a undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects.

Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of students. Student life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a commitment among many of the students to community and global service work.

The Community

Lewisburg is located in central Pennsylvania, and features restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District (LASD) receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

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