Careers at Bucknell

Academic Assistant, Civil and Environmental Engineering

Apply now Job no: 496006
Position type: full-time
Location: Lewisburg, PA
Categories: Clerical / Support

The Academic Assistant will provide essential support to faculty in the Civil and Environmental Engineering department and is responsible for broad oversight in administering the department which include clerical, student support and faculty coordination duties including events and special projects. The person in this role may supervise student workers and perform duties of a sensitive and confidential nature. The Academic Assistant reports to the faculty Department Chair and works under the coordination of the Lead Academic Assistant. This is a full-time, 12-month, non-exempt, benefits eligible position.

Job Duties:
• Provides administrative support overseeing daily operations of the department including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalog, and preparing brochures and other department related tasks.
• Serves as the department’s key coordinator.
• Serves as the main point of contact for operations of the department both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork and friendliness.
• Coordinates special events for department including symposia, conferences, field trips, performances, etc.
• Arranges student and guest speaker travel; processes honorariums. Coordinates preparation, setup and logistics for these events/functions.
• Administers the department/unit's budget.
• Processes purchase orders, check requisitions, and travel advances.
• Arranges and processes payroll records and stipends for students and assistants working for the department.
• Schedules and summarizes confidential student course evaluations (may include proctoring).
• Assists with faculty orientation and office set up.
• Assists with tenure reviews (and others as necessary to department and college).
• Responsible for the administrative support for faculty recruitment search procedures.
• Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
• Supports accreditation and assessment reviews.
• Performs all duties and responsibilities using current processes, applications, and technology.

Department Specific Duties:
• Meeting minutes for weekly department meetings
• ABET accreditation duties include detailed meeting minutes from accreditation retreats and assistance in assembling accreditation reports.
• Perform work utilizing presentation software, pdf manipulation, file sharing, and social media applications.

Minimum Qualifications:
• High school diploma/GED and two to three years of administrative/office experience
• Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
• Strong written and verbal communication skills
• Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities
• Ability to handle sensitive confidential information in a responsible and appropriate manner
• Proactive approach to projects, problem solving, communication needs, and planning Must be able to work independently as well as in a team environment
• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
• Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc) including the willingness to develop and apply new skills

Physical Demands:
• Ability to lift and carry up to 25 lbs
• Must be able to remain in a stationary position for extended periods of time.
• Sit at computer and use mouse and keyboard for long periods of time.
• Must be able to move about the office to access file cabinets and office machinery such as copiers and printers
• Work in a demanding environment with multiple competing deadlines and frequent interruptions

Bucknell University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities.

Bucknell University is a private, highly selective, unique national University where liberal arts and strong professional programs in engineering, business, education and music complement each other. We seek candidates who are committed to Bucknell’s efforts to create a climate that fosters the growth and development of a diverse student body, and we welcome applications from members of groups that have been historically underrepresented in higher education. Bucknell is a NCAA Division I (FCS) and Patriot League member institution that sponsors 27 varsity athletics programs. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an architectural gem that has been ranked as one of America’s best small towns. The Lewisburg area offers a unique combination of outdoor recreation opportunities, and appealing amenities such as art galleries, an art deco theater, historic museums, and charming independent boutiques and restaurants. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C.

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